So you're thinking about becoming a notary in Washington state? Smart move. Whether you want to boost your career, start a side hustle, or just help folks in your community, getting that notary commission opens doors. I remember when I first looked into this – the info felt scattered, like puzzle pieces missing under the couch. That's why I'm laying out everything you need, step-by-step, no fluff.
What Does a Washington Notary Actually Do?
Let's cut through the jargon. As a notary public in Washington, you're basically an official witness. You verify people are who they say they are and watch them sign important docs. Think mortgage papers, affidavits, powers of attorney – stuff where fraud would cause real headaches. The state trusts you to catch sketchy situations. Like last year, I had to refuse someone trying to sign for their "cousin" who mysteriously couldn't show up. Awkward? Yes. Important? Absolutely.
Key Responsibilities You Can't Skip
- Verifying identities (no, a gym ID doesn't cut it)
- Watching every signature like a hawk – even if they rush you
- Keeping detailed records in your notary journal (more on this later)
- Applying official stamps correctly
Washington Notary Requirements: Are You Eligible?
Washington keeps this pretty straightforward. You don't need a law degree, but you can't just walk in either. Here's the breakdown:
| Requirement | Details | Common Mistakes |
|---|---|---|
| Age & Residency | 18+ years old | WA resident or work/business in WA | Assuming remote workers qualify (they don't unless physically in WA) |
| Legal Status | No felony convictions | No notary commission revocations | Forgetting minor offenses still count if related to dishonesty |
| Language Skills | Read/write English fluently | Thinking bilingual ability waives English requirement (nope) |
Watch out: That "work/business in WA" part trips people up. You need physical presence – telecommuting from Oregon won't fly. Found this out when a freelance friend got rejected.
Step-by-Step: How to Become a Notary in Washington State
Training: Don't Skip This
Required since 2018. You need state-approved training covering laws, ethics, fraud detection. I did mine through the Washington State Department of Licensing (DOL) website – free and decent. Other options:
- National Notary Association (NNA) course ($129): More interactive but pricey
- Notary2Pro online ($89): Good for visual learners
- Local community colleges (varies): Pierce College runs a solid 4-hour workshop ($75)
Honestly? The free state course gets the job done if you're self-disciplined. Save your cash for supplies.
Bonding and Insurance: The Safety Net
This is non-negotiable. You must purchase a $10,000 surety bond – it protects the public if you mess up. Costs around $50-$80 through providers like:
| Provider | Bond Cost | Processing Time |
|---|---|---|
| Surety Bond Solutions | $59 | Instant download |
| NNA | $75 | 1-2 business days |
| Local insurance agents | $50-$100 | Varies (call ahead) |
While errors and omissions insurance (E&O) isn't mandatory in WA, I strongly recommend it. Covers your legal fees if sued. $50-$100/year through Notary Bond Center or NNA.
The Application Process: Paperwork Time
Head to the Washington DOL notary portal. You'll need:
- Training certificate
- Bond proof
- $30 application fee (credit card)
- Social Security Number
Pro tip: Triple-check your name spelling – it must match IDs exactly. Saw someone delayed 3 weeks over "Catherine" vs "Kathryn".
Getting Your Notary Toolkit
This is where quality matters. Skip the $15 Amazon stamps – they smudge and break. Recommended suppliers:
- Notary Rotary Seal (custom engraved stamp): $22.50
- ABC Stamp Company (embosser + ink combo): $42
- Journal: NNA's record book ($15) has numbered pages – crucial for legality
After Approval: Launching Your Notary Services
Got your commission certificate? Frame that baby! Now:
- File your bond with county auditor within 30 days (fees vary by county)
- Buy your seal/stamp – required before first notarization
- Set fees: WA caps notary fees at $10 per signature (travel fees extra)
Money talk: I charge $35 for mobile notary visits in Seattle. Pays for gas plus $25/hour profit. Nice gig when corporate clients need 10+ documents signed.
Common Washington Notary Questions
Can I do remote online notarization (RON) in Washington?
Yes! Since 2020. But you'll need:
- Extra state approval ($25 fee)
- Approved tech platform (Notarize.com or DocVerify cost $100-$250/yr)
- Digital certificate ($30-$60)
How long does the process take?
Usually 2-3 weeks after application. Mine took 16 days. Avoid peak seasons (December applications crawl).
Can I refuse to notarize something?
Absolutely. Red flags:
- Signer seems confused or pressured
- Documents have blank spaces
- ID doesn't match or looks fake
Trust your gut. I once declined a passport notarization because the guy kept texting someone "they're buying it". Creepy.
Keeping Your Commission Alive
Washington notary commissions expire every 4 years. Thirty days before expiration:
- Retake the training course (laws update constantly)
- Apply for renewal ($30)
- Buy a new bond
Set calendar reminders! About 20% of notaries forget to renew – don't be them.
Why Consider Becoming a Notary Public in Washington State?
Beyond the $50-$100/hour mobile notary potential? It builds serious credibility. Real estate agents, loan officers, and legal assistants boost their value. My CPA friend charges $40 extra per client for onsite document notarization. Smart.
But be real: If you hate paperwork or confrontation, this isn't for you. People argue about ID requirements constantly. Still, helping new homeowners or relieved immigrants makes it worthwhile.
Ready to start? Bookmark the official WA DOL notary page. Print the checklist. And breathe – you've got this.
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